Commercial Property Management

Home Services Commercial Property Management

Southern Sectional Title Management offers a comprehensive commercial property budgetary and administrative solution to property portfolios with the aim of increasing the operational efficiency and return on investment.

We provide the following core services:

Lease Management

  • Timeous lease renegotiation
  • Ensure correct signing of property leases; capture to management system; file appropriately
  • Continual lease audits to ensure all leases are current, renegotiations are done in time and increases are effected on the prescribed dates
  • Ensure all turnover rentals are recovered annually where applicable and monitored during the year

Rent collection

  • Collect rent monthly via debit order
  • Send out monthly invoices
  • Collect utility charges where applicable in terms of the lease agreements
  • Hand over tenants to attorneys for non-payment of rental and utilities

Financial Management

  • Pay net rental (less management fee and other disbursements) to landlord at the end of each month.
  • Collect tenant deposits and keep in separate accounts on behalf of landlord
  • Pay municipal accounts, suppliers and creditors as approved by landlord
  • Prepare annual budget of income and expenditure
  • Prepare financial reports including rent roll, cash flow statement, list of arrears

Administration

  • Timeous lease renegotiation
  • Prepare and distribute notices and circulars
  • Maintain statutory and permanent records
  • Preparation of weekly and monthly wages and salaries and the payment thereof to employees

Maintenance

  • Attend to all maintenance issues and submit quotes to landlord for approval.
  • Negotiate and appoint approved contractors to perform services as required
  • Regular follow up meetings with appointed contractors to ensure a safe and quality service
  • Select reliable, skilled contractors for all required functions and negotiate rates for future maintenance work
  • Schedule regular maintenance of equipment such as air conditioning units, fire extinguishers, etc, with approved contractors
  • Project manage tenant installations when required

Marketing

  • Advertise vacant space and future vacant space proactively
  • Utilise specialised, local broker firms in the respective areas: send them monthly vacancy schedules and coordinated meetings to promote vacant space
  • Keep vacant space clean and tidy for prospective tenants to view
  • Negotiating of installation allowances with prospective tenants within an approved budget.

Reporting

  • Process monthly administration reports on all buildings under our management
  • Regular meetings with owners to discuss the reports and other matters
  • Coordinate annual audit for legal entity with appointed auditing firm.

Tenant Selection

  • Comprehensive application process for potential tenants.
  • Interviewing, obtaining, and checking of background and landlord references.
  • Inspection of bank statements and payment profile.
  • Credit search and ITC/Experian enquiries on potential tenants.
  • Determination of affordability on gross income, net income, and net surplus to assess suitability of potential tenant.
  • Approval is given by landlord of potential tenant.
  • Collection of first month’s rent and deposit before placement.
  • Preparation of lease agreement and all other documentation in accordance with relevant legislation.